Effective May 2018
Vinson & Elkins is committed to safeguarding the privacy and the security of personal information supplied by visitors to our website. This Website Privacy Notice describes the information we may collect from you when you visit our website, tells how we use that information, and describes how we protect it. This notice also describes the choices you have regarding the collection and use of your information when visiting our website.
If you decide to give us personal information while using our website, you consent to the collection, processing, use, and transfer of that information in accordance with this notice and applicable laws. Please note that this notice and the procedures described in it may be amended or superseded from time to time. We will post any updates to this notice on our website.
What Information Do We Collect About You, and How Do We Use It?
In general, you can visit our website without revealing any personal information about yourself. We do not collect personal information (such as your name and contact details) when you visit this website unless you voluntarily submit the data using one of the forms available for a specified purpose (for convenience, “Subscription Pages”) and give your consent to the collection and use of that data for the specified purposes.
On Subscription Pages, we may collect personal information about you including, for example, your name, address, email address, phone number, facsimile number, company name, company address, title, resume, curriculum vita, education and work experience. We may collect this information if you sign up to receive periodic newsletters or bulletins on legal developments via email from one or more of our practice areas or offices or if you apply for employment through this website. We also may collect this information if you register to participate in a seminar, conference, or event that Vinson & Elkins has organized or if you register to join the Vinson & Elkins Alumni Network.
As indicated on the Subscription Pages, we may use the information you provide us to evaluate the level of interest in particular legal topics or to contact you to ask whether you wish to receive additional information about the Firm, publications prepared by our lawyers, and related materials. The Subscription Pages concerning specific blogs, publications, events, or activities in which you are interested might provide additional information concerning how we use your data for that particular purpose and might have a box for you to click to provide your consent to the processing of your data by us, including by personnel and on servers located in the United States. Unless we are subject to other legal obligations, we will use any personal data that you provide only for the purposes for which you give your consent.
In addition to the uses of your personal data indicated on the Subscription Pages, unless otherwise restricted, we also may use your personal data to:
- respond to requests, enquiries, or complaints received from you;
- communicate with you about our firm and our services;
- invite you to events;
- send you marketing materials you have asked to receive;
- conduct administrative or operational processes within our business; and
- audit and monitor this website and make improvements to it.
We also obtain some information about your IP address and web browser that you use to access our website. See Notice Regarding Cookies: https://www.velaw.com/cookies/ for more details.
When you visit our website, our servers record your IP address, together with the date, time, and duration of your visit. An IP address is an assigned number, similar to a telephone number, which allows your computer to communicate over the Internet. It identifies which organizations have visited the website. We use this information to compile statistical data on the how visitors use and navigate our website and to help us evaluate and improve our site.
How Do We Protect Your Information?
As a law firm, we take the security of our information systems very seriously and have implemented generally accepted technical standards and operational security measures to prevent unauthorized access to data and to protect the integrity of our systems. We take reasonable steps to protect any personal data that you provide us online by employing appropriate security measures. Despite the security procedures we employ, you should be aware that it is impossible to guarantee the security of information that you transmit to us via the Internet.
Do We Sell or Disclose Personal Information?
We do not sell, rent, or trade personal information about our website visitors. Except as set forth in this notice, we do not disclose your personal information to third parties except:
- We retain external service providers to perform certain services on the Firm’s behalf to improve the effectiveness or efficiency of our systems and services, and these providers have agreed to use the transferred information solely in accordance with the Firm’s instructions and subject to appropriate nondisclosure limitations; and
- When we reasonably believe that such disclosure is compelled by compulsory legal process or is otherwise required by law.
Although we are committed to maintaining the confidentiality of your personal information, if demanded by compulsory process or otherwise required by law, we reserve the right to disclose such information without additional notice to you.
What About Links to Third Party Sites?
For your convenience, our website might contain links to third party websites (e.g., Twitter) whose information practices might be different from ours and which are governed by their own privacy procedures, policies, and security measures. For instance, we may provide links to seminars, articles, and events offered or hosted by third parties. If you choose to visit any linked websites, we encourage you to review the applicable privacy policies, data protection standards, and security procedures before you submit any information via those sites, as we have no control over data submitted to, or collected by, those third parties.
Do We Transfer Personal Information Across Borders?
Vinson & Elkins is a global law firm with its primary data centers located in the United States, and information you provide when visiting our website will be stored primarily in the United States. Because of the international nature of Vinson & Elkins’ operations and activities, the information you provide via this website may be accessed by lawyers and personnel in any of the Firm’s offices worldwide, including those located in jurisdictions whose laws may not provide the same level of protection for personal data as that provided in your home country.
If you are located in the European Union, the General Data Protection Regulation (EU) 2016/679 and the UK Data Protection Act 2018 (collectively, the “GDPR”) give you certain rights. If the personal data we collect from you indicates that you are in the EU, we will maintain and process your personal data in accordance with the GDPR. However, some of your information, including personal data collected through our website, likely will be transferred and will be maintained, at least for some period of time, in our data centers in the United States, whose privacy and data protection laws are, generally speaking, not as robust as the laws in the European Union. We make those transfers under intrafirm agreements that contain clauses consistent with those mandated by the GDPR. While that data are located in the United States, the Firm will endeavor to provide a level of data protection level equal to that which it provides in the EU.
If you do not wish to have your personal data made available to Firm personnel outside your home jurisdiction, please do not provide it to us via this website.
How Can You Change or Remove Your Information?
We want to be sure that the contact details and other information you provide to us are as up to date as possible, and we hope you will help us in that effort. You may review, correct, and update the personal information you have submitted to us, and you may withdraw your consent to our future use of your personal data at any time (allowing ten business days for processing of your request). If you wish to review or revise the information about you that has been submitted to us, you may do so at any time by sending an email to firstname.lastname@example.org.
If you wish to unsubscribe to any of our newsletters, bulletins, or other online services, wish to remove your contact details from our lists, or request that we delete your personal information, you can do so by sending an email to email@example.com. Please help us by being as specific as possible about the types of communications, publications, or other information that you no longer wish to receive. If you choose to unsubscribe, we may retain sufficient information in our files so that we are able to honor your request in accordance with your instructions. It might take up to ten business days for us to process any change, unsubscribe or delete requests. It is possible that you will receive another email communication during the change period.
How Can You Contact Us?
If you have questions about this Website Privacy Notice or wish to make any changes to the personal information you have provided to us, including removing it from a particular subscription list or removing it from our databases, please contact us at firstname.lastname@example.org.